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Plan, Do, Study, Act
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90-Day Cycle Action Planning WorksheetAction Team Members:
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Josh Wilkey, Will Hobbs, Ernie Biava, Jim Brooks, Michael Cohen, Doug Miller, David Albrecht, Quintin Overocker, Megan Shina
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What are the goals and deliverables that are needed by May 1, 2023? Develop one checksheet that follows the student all the way through.
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Phase I Goal: Develop Goals and share timeilne with team for revisions & updates. INITIAL ACTIVITIES (DO)DUE DATEOWNERMEASURES (STUDY)
Were outcomes desirable? What did we learn? (STUDY)
Next steps based on findings? (ACT)STATUS
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Call first meeting of team, review activities and clarify dates and roles.By Dec 10Name:

Email: 		Outcome: Confirm participation, goals, roles. Review and improve outline document. Confirm initial actions and due dates.
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Identify the different channels currently displaying student informationBy End of TermName:

Email: 		A summary of what information is available in each system (J1, MyBrevard, E&O alerts, Canvas, etc)
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Phase II: Identify everything we want/need the system to be able to do. INITIAL ACTIVITIES (DO)DUE DATEOWNER
MEASURES (STUDY)
Were outcomes desirable? What did we learn? (STUDY)
Next steps based on findings? (ACT)STATUS
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Conceptualize a single interface containing all relevant student information. Build a "wish list" for things we want the system to do. Check with teams.Name:

Email: 		An outline of a new unique interface for all student-related information, what kind of information should display, and what other functionalities are needed for effective career planning and advising`What impact does this design have on Retention software needs? What is the Minimally Viable Product (MVP).
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Develop one checksheet that follows the student all the way through. Include Curricular pathway, co-curricular, FYE, and a "wildcard" section.Name:

Email: 		Students can see their Worksheet on my.Brevard, BUT they don't know how most likely. And they have no ability to do what-if analysesTEMPLATE discussion for majors with WILDCARDS for specific jobs.
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What would it take for this platform to replace Retention? This is likely a phase 4 or 5 action item.Talk with Debbie, Shirley, team to understand needed functionality.
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Feedback session with staff/faculty/students
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Create a list of specified (Gen Eds that make the most sense for each major)Name:

Email: 		This is one step beyond the previous item - the single checksheet should populate based on preferred gen eds for the major to maximize double dipping
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Consider how undeclared advisors will fit into this plan. Maybe consult them about checklist development. Name:

Email: 		Consider how changes in FYE can facilitate this process.
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Add uniform course descriptions to J1?Name:

Email: 		Quntin mentioned that this should be done by fall 2023.
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Find a tech expert to answer feasibility of the single interface design (iPASS)Name:

Email: 		Process and leading measures.
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Figure out if we can dedicate the resources to creation of this systemName:

Email:
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Work with program coordinators to develop efficient single checklists for each majorName:

Email: 		CDAC approval of changes to gen ed curriculum
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Phase IIIINITIAL ACTIVITIES (DO)DUE DATEOWNER
MEASURES (STUDY)
Were outcomes desirable? What did we learn? (STUDY)
Next steps based on findings? (ACT)STATUS
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Implement improvement processes based on the first iteration of the systemName:

Email: 		Process, leading, outcome measures.
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Roll out the software/interfaceName:

Email:
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Add uniform course descriptions to J1?Name:

Email:
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Longterm course rotation plans by majors (semesters).
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